Tag: city council chambers

But…But…But…Marble Falls Has One!!!

I have opined previously on how ridiculous it is to try and match Marble Falls when it comes to expenditures [such as Christmas decorations] and paying our government workers [like city managers].  Marble Falls may be close to us in population, but there is about FIVE TIMES as much money sloshing around there.  [I calculate this by noting that Lampasas sales tax revenue is around $120,000 to $150,000 per month whereas Marble Falls gets a check for more like $750,000 to $800,000 per month – that is a HUGE difference].

I think we all know this on a gut level.  After all, they have not only a Wal-Mart but also a Home Depot AND a Lowes!!  Their cup definitely runneth over.

But there is ONE thing we should have tried to copy Marble Falls on and didn’t – and that is their city council chambers.  As you see below, it is quite modest…about 30 chairs, a big TV on one wall and a medium sized room.

What did OUR city do when they got this “city council chambers vanity project” in their heads?  Sent Monica Wright out to view the city council chambers of Dallas, Austin and Round Rock to “look for ideas”.

Yes, I’m serious.  I have that on very good authority.

Dallas and Austin are two of the biggest cities in the entire country and Round Rock is about 20 times bigger than we are.  Yeah – makes total sense we would try and copy them – and spend several days driving around to ogle them!  Maybe that’s where they got the idea to throw away our puny and embarrassing $34,000 A/V system bid and instead blow almost $100,000 on the “Ferrari of A/V systems” in a chamber with SEVEN TV sets.

In your face Marble Falls!

One of Finley’s talking points to justify this huge expenditure is that city council “needed more room”…but I’m wondering why?  When I read every single council minutes for the last 4.5 years, there were rarely more than 20 city employees mentioned as being present.  Call it 25, tops….and THAT was rare.  Usually it’s more like 12 or 15.

So the “twice the size” new chambers and the “100 stackable chairs for $12,800” must be for all those concerned citizens who show up at the meetings every week, right?

Not exactly.

When a certain city council member was yelling at me that “all you do is bitch and moan like everyone else, but you never come to a meeting”

I then said “so not a lot of people come to the meetings, eh?  Like how many show up?  Three?  Five?”

He said…and I quote…”If we’re lucky”.  Having just walked him right into my trap, I asked “if nobody goes, then why do we need this fancy-pants, top-of-the-line, overkill A/V system with $8,600 worth of huge TVs costing almost $100,000.00?”

Bam.  No answer for that one.

If Marble Falls tried to match US and blow a ton of money on a brand new city hall and council chambers, they would have to spend almost $8 million dollars and have 30 TV sets for it to be proportionately ridiculous.  I’m pretty sure the citizens of Marble Falls would grab their pitchforks and torches and toss a few morons off that big bridge of theirs if they pissed away that kind of dough.  And rightfully so.

Timeline and Questions for Azbell $100,000.00 A/V Rip-off – PART I (Birth of a Bad Idea)

OK – so, I have spent about 48 hours reading through every single page of every city council minutes since January 1, 2013 (first available online) to try and piece together this Azbell debacle.  That means I have probably spent about 45 more hours than city council has spent on this to date.

Here is a synopsis timeline and my comments in bracketed italics.  I know some parts may make eyes glaze over, but PLEASE read it through – you will be shocked.  The incompetence is stunning.  I have also broken all this into six separate blog posts, so as to be digested easier.

Late 2013 and early 2014: City council gets a bug up their butt about needing new chambers.  I have no idea why new chambers were supposedly needed, but approximately $350,000 was earmarked for the project.  They hire an architect [JNW Architect at a cost of $35,000] and intermittently argue at council meetings over the rest of the year about whether this is a good use of funds.

AUGUST 24, 2014: Monica Wright returns to City Council with three bids for an audio/visual system [yes, this seems very premature since there aren’t even any plans yet, but this is par for the course…]

  1. Broadcast Works   $33,983.00
  2. Azbell    $41,184.00
  3. Whitlock  $54,411.36 

Monica then recommends they go with Broadcast Works.  Then-councilman Chris Toups moves to award the contract, and then-councilwoman (and current mayor) MISTI TALBERT seconds this motion.  It is then unanimously approved (Mike White is present at this meeting and approves).

All well and good.  Three bids were gotten, the lowest one wins, and the matter is settled.  Or is it?  [Why are they getting bids on an AV system before anything else is even decided on or planned out?  It would be like, oh I don’t know, buying $13,000 worth of chairs before you even had a blueprint….]

MARCH 30, 2015: Special minutes show that two bids came in for the new council chambers project.

  1. MW Hail Construction: $778,502
  2. RKJ Construction $793,379

OOPS!!!  These numbers are more than DOUBLE what they have budgeted!!

Council members stare, mouth agape and eyes boggling, and ask why it’s so much money?  They also asked why the bids were not broken down more.  Then deGraffenreid said he met with city attorney JC Brown, and she suggested NOT to meet with the contractors so there would be no hint of favoritism.  She suggested the bids be rejected and scope of services revised – she would then meet with the contractors and find out why bids were so high.

Jennifer Walker (JNW Architects) said she and city manager Finley will meet and try to figure this out.  She could not answer what drove the bid so high because the bids were not by component or broken down [Duuuhh…don’t ask me!  I’m just the $35,000 architect!]

April 13, 2015: This is where things really go off the rails and the sh*t hits the fan and fingers get pointed.  This is a good one, so read it all!

Apparently the big cost overrun is related to the base pad.  If they take out the base pad, and have the city build it, they can save $100,000 – but many contractors won’t build on a pad built by the city [liability, I’m guessing] and city crews do not have experience building pads.  Not to mention, it will take them away from their city jobs AND the project is STILL at least $250,000 over budget.  Mike White [to his credit] says he does not like the idea of the City crews building the pad.

Mayor Grayson, and council members Toups and White stated they do not feel comfortable constructing a building if it will cost $700,000 [YAY!  Fiscal sanity for a brief moment]

[This should have been the end of this disaster.  They wanted something…they budgeted X dollars…the bids were twice that…so they can’t do it.  End of story.  Who kept this train wreck going?  Who acted like 4-year-olds and said “I want I want I want I want”?]

Mayor Pro Tem Wanda Biershwale, Council members TJ Monroe, Chuck Williamson and Misti Talbert stated they would like to see new bids.

[Toups, White and Grayson clearly saw that this was a disaster-in-the-making and pushed against.  More than a few times, Toups stated the city had better uses for this money.  Monroe, Williamson, Talbert and Biershwale kept this disaster alive another day.  Biershwale is now gone but the others STILL sit on council and Talbert is mayor].

So…who bungled this so badly?  Finley’s name pops up a few times in the following discussion of “why is the cost double what we budgeted?”.  Some ‘answers’ were fleshed out:

It is then stated that the City has already incurred the following expenses for this debacle:

$28,338 on furnishings [yes, they were buying furniture before they even had a plan done – including $12,780 on 100 stacking chairs, because “we needed to spend our year end funds”]

$33,983 for AV bid [this is the Broadcast Works bid from above, and the minutes EXPLICITLY use the words ‘expenses INCURRED‘ – so did they already hand Broadcast Works $33,983?  Nothing would surprise me with this group]

$35,000 to JNW Architect, the geniuses in charge who didn’t think to get a cost analysis done first.  Total clowns.

$7,313 for curbing and a pad for a generator

$5,596 for Geotechnical engineering survey

With $100,000 already burned in this dumpster fire, Council goes looking for an explanation and maybe an ass or two to kick….and more than a few fingers are pointed at Finley.  To wit:

Council asks why the cost is double and why wasn’t a cost analysis done?  Now Finley does a bit of backpedaling, as the minutes state “the budgeted amount was suggested by Finley as just ‘a starting point for planning’ [ah yes…we can’t stick to a budget, so we’ll say it was just a starting point].

Furthermore, JNW Architect “did not do a cost analysis because it was not part of their contract with the city” – sounds like Finley bungling, since I’m guessing he wrote the contract (?).  Pretty big screw-up for a City Manager who has been doing this for at least 7 years.

Also, JNW Architect “designed the building by what the city wanted and not by what was budgeted” – say what???  This is a MASSIVE screw-up on either Finley’s part or the part of JNW.  This is a HUGE miscommunication at best.  Downright extreme incompetence at worst.

Was anyone taken to the woodshed over this?  Did heads roll?  Of course not.  This is City Government and par for the course.  So now Council decides they have three options going forward:

  1. Terminate agreements and end project [this is what should have happened].
  2. Change to a metal building to maybe reduce costs.
  3. Re-budget and cough up the money to “keep the WOW! factor the city deserves” [yes, they ACTUALLY SAID THAT…it is in the minutes.  Some of the people in charge of millions of dollars are making decisions on based on “wow” factors.  Presumably as in  “WOW, they are a bunch of morons to get ripped-off like that” or maybe “WOW! They must let the mentally retarded hold the purse strings in that city”]

Well…we all know they chose the worst option.  I will continue in Part II later today or tomorrow.